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Needle Arts Guild of Toledo

A member Chapter of the Great Lakes Region
of The Embroiderers' Guild of America, Inc..
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Needlework Show Entry Form Instructions

Please follow these instructions when filling out the online registration form. Registration deadline for the show is Monday, September 5, 2022. Paper forms must be submitted by this date, and online registration will close at 10pm. This will allow us to prepare paperwork before judging.

Entries and payment must be delivered to the Show Chairman, Diane Myers, by Wednesday, September 14, 2022. Entries will be accepted at the NAGT meeting that evening, or you may contact Diane at 419-705-8156 or by e-mail to arrange for an earlier drop-off.

Entries must be packaged to avoid damage (bubble wrap, towel, etc.). You may use a small box for small pieces. Entries will be unpacked and repacked at least three times: at check-in, for judging, and for display.

Please label your packaging with your name and the title of your piece to allow our staff to repack your entry easily. Please mark Display Only items so they don't need to be unpacked for judging.

Entries must be picked up after the show closes on Sunday, September 25, 2022 at 4pm. All Entries must remain on display for the entire show. NO EARLY PICK-UP will be permitted!

If you have any questions, problems or concerns, please contact the Webmaster and Show Registrar, Susan Pellitieri, at 419-382-1329 (before 11pm) or e-mail

Site Log In

The first time you visit the site, you will need to set up an account. NOTE: You will need to set up a new account if you used the site before August 2022!

Please use a valid e-mail address and provide a password for the site. Passwords must be at least six characters, but there are no other restrictions. You will need to confirm your password and pass a simple DMC Color Matching test to complete your account setup. You will receive an automated e-mail from the website when you complete the registration.

You will only need to confirm your password once. After that, you may revisit the registration page by entering your e-mail address and password. If you forget your password, you may use the New Password button to request that a new temporary password be sent to your e-mail address. You will need to enter the temporary password and enter a new one afterwards.

IMPORTANT! If you believe you have already registered and are asked to validate your password, it is possible that you mistyped your e-mail address. Please use the Re-enter E-Mail button to re-enter your e-mail address rather than clicking the DMC Color chart.

Personal Information

Once you have your account, you will need to provide your basic contact information. You may set up more than one Entrant on your account. If you have a friend or family member without an e-mail address of their own (e.g., a parent or child), you may register them under your e-mail address.

For each entrant, please provide the full name of the person who stitched the piece(s) being entered. Address information will be used to send you registration information for future shows. An evening phone number is required in case we need to clarify any information on your form. An additional daytime phone number and your EGA Chapter are both optional.

Please be sure to select your Age Group from the choices given. This will allow the website to calculate your entry fee properly.

You may wish to edit this information, especially if you moved, changed phone numbers or age groups.

Entry Fees

The number of entries and total Entry Fee is displayed before the Entry Form. The totals are updated with each entry you submit. Entry fees are due when you drop off your entries for the show. Fees are calculated based on your Age Group.

Note!   Our Fee Structure has changed for 2022!

  • Adults (17 - 59): $5.00 each item
  • Seniors (60 & older): $5.00 each item (no discount)
  • Children (16 & under): Free

Category/Classification Assistance

The link in this section will toggle the display of the detailed descriptions of the Categories and Classifications. This will let you view the same information that appears below without having to leave the entry form.

Entry Information

The data entry form will appear at the top of the page, and your other entries will appear below. All threaded needle techniques are eligible for entry. For each entry, please provide the following information, then click the Save button to add the Entry in our system.


Please choose one of the following categories for your entry. These definitions are based on the EGA Needlework Glossary.

1. Smocking/Quilting
Smocking is manipulation of fabric into pleats which are held in place by stitches. The surface embroidery holds the gathered fabric in even folds or pleats. The embroidery can be worked to create geometric patterns, or it may be worked to create picture smocking.

Traditionally, Quilting is the joining of two or more layers of cloth together with a batting or filling with stitching to provide warmth, protection or comfort. This may include full bed quilts, or smaller wall hangings or garments. Please indicate where machine or hand techniques were used to create the piece.

2. Silk and Metal
The use of silk and metal threads for embroidery. The embroidery can be worked on any fabric, evenweave, non-evenweave or canvas. Metal threads usually contain some gold, silver or other metal and often must be couched or worked as beads, although some fine Japanese gold and silver can be used as a thread and stitched into the fabric. They may tarnish and work done with these threads is not washable. Examples include true metal threads such as plate, Japanese gold and silver, passing thread or tambour, bullion and purl or Jaceron.

Metallic threads have the appearance of metal threads but are made of synthetic materials (for example, Kreinik threads). These threads are less expensive, often easier to work with, and are washable. Pieces stitched with metallic threads are not eligible for this category unless a substantial amount of metal threads are also used.

3. Counted Cross Stitch
A basic Cross Stitch is two stitches that cross one another diagonally, so the points form a perfect square. Counted cross stitch designs are worked from a chart or graph, with each square on the paper equal to a cross stitch.

4. No Longer Available

5. Canvas Work
Canvas Work, or Needlepoint, is embroidery on open evenweave fabric, including Silk Gauze. It is worked with one stitch, or with a sampling of stitches. In traditional canvaswork, all of the area is stitched.

6. Embroidery
Non-counted techniques, including surface embroidery, usually stitched on a non-countable fabric. Examples include Crewel, Shadow Work, Casalguidi, Stumpwork and Mountmellick embroidery.

7. Children
Only stitchers 16 and under may enter this category. All types of needlework may be entered. Children may choose to enter their work in the appropriate regular category if they wish, where the piece will be judged as an adult.

8. No Longer Available

9. Open Work
Open Work includes a variety of techniques which leave openings in the fabric, usually creating a lace-like appearance. Individual threads may be cut and removed, as with Hardanger, Drawn Thread or Cutwork; or the fabric may be distorted into open areas, as with Pulled Thread.

10. Counted Thread
Embroidery done on easily counted even weave fabrics (such as linen, congress cloth, aida, etc.) not included in other categories, such as Assisi, blackwork, samplers, etc..

11. Beading
This includes beads stitched onto a ground fabric to create a decorative pattern, or stitched together without a ground fabric to create flat graphic designs or three-dimensional sculpted objects. The beads should be the primary design element, not just used to embellish another technique. Loom work, Peyote, Brick and Herringbone stitches are commonly used without ground fabrics.

12. Miscellaneous
Any technique using a needle with an eye to manipulate fibers that does not fit into another listed category. Temari have been included here in the past.

13. Mixed Technique
Two or more techniques combined in one piece. For example: free surface embroidery on canvas-worked ground, or a piece that has substantial amounts of cross stitch and hardanger.

Please note that a piece that has predominantly one technique with small embellishments of a different technique should be entered in the predominant category. For example: a cross stitch piece with a small amount of hardanger should be entered in the cross stitch category; a hardanger piece with a small amount of cross stitch should be entered in the open work category.

The mixed technique category is for pieces that display a significant amount of multiple techniques.


Please choose one of these four options.

An original work is one which, from the beginning, is solely the creative product of the stitcher.

An adaptation is needlework inspired by or based upon a source other than needlework and modified through significant change. Source(s) must be documented.

An interpretation is needlework developed from a needlework design (chart, painted canvas, class project, etc.) and modified by the stitcher through the use of different colors, materials and stitches from the original design. Source(s) must be documented.

Minor color changes, such as a different outline color, may not be interpretations, whereas significant color changes, such as a scheme different from the published design, would be classified as an interpretation.

Commercial designs are works from kits, charts, preworked centers on canvas work, painted canvases following instructions provided. Credit to the artist, company, etc., should always be given when the piece is exhibited.

Display Only

You may choose to enter one piece for Display. There will be no entry fee for this item. It will not be judged, and will not be eligible for any ribbons or awards. This item may not be entered in a future show.

Once you select an item for Display Only, you will not be able to choose that option again. If you change your mind, you will need to update the previous Display Only entry to allow a different item to be selected.


Please provide a short title for your entry. This is required for all items.


You must provide a short description of your entry as you would like it to appear in the show catalog and on the display card. This gives our visitors a chance to know a bit more about your piece. Here are a few suggestions on what to include:

  • The designer's name if possible. If you don't know, provide the source of the pattern (e.g., magazine name, kit production company, etc.).
  • The source or inspiration as applicable for any non-commercial piece.
  • Choices you made for materials or stitches.
  • Reasons for choosing to stitch the design.
  • Reasons for making changes (if any) to the original design.
  • For Children's entries, you may list the stitcher's age if desired.

Please be sure to use proper capitalization, punctuation, spelling and grammar in your description. Be sure to turn OFF your CAPS LOCK for data entry. This information will be copied directly to the display card and printed in the Program Book. Please be kind to the Registrar by entering your description correctly. Otherwise, it will need to be retyped and edited.


If the piece was from a seminar or a class project, please let us know which seminar or class it was. We would like to highlight the value of attending classes and seminars.

More Than One Entry?

After you click the Save button, you will be prompted to enter additional entries. All previously entered items will be listed below the entry form, in Category order. Please be sure to proof-read your items. If you made a mistake, you may click the Edit button to bring that item back to the Entry form. If you decide not to enter a certain piece, you may click the Delete button to remove it from your entry form.

Finishing Up

Once you have entered all of your piece, click the Exit button on the Entry Form. You will be shown a final total, and given an opportunity to go back to enter more items or items for another person under your e-mail address. You will also be able to view and print a copy of your Entry Form.

Thank you for entering our show!

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This page was last updated on August 6, 2022.